Restaurant Inventory Management Software
Scan2Plate is restaurant inventory management software that builds your stock list from the supplier bill itself. Photograph or upload a purchase bill and Scan2Plate reads the rows off it, shows them for you to check, and adds them to stock. It is included in the ₹499 a month subscription.
Last updated: 21 September 2026
Why restaurant stock quietly leaks
Most small restaurants in India track stock in one of two ways: a notebook, or not at all. Both work until the month ends and the numbers do not.
The gap is rarely theft. It is a 5 kg bag recorded as 5 packets, a supplier bill that went into a drawer and never into a ledger, and oil bought twice in a week because nobody knew the first delivery had arrived. By the time anyone notices, the bills are three weeks old and nobody can reconstruct what happened.
Entering every purchase by hand fixes it in theory. In practice a manager with a floor to run does not type forty line items off a paper bill at eleven at night, so the ledger stays a week behind and stops being worth reading.
How stock updating from a supplier bill works
- Photograph the bill. In the dashboard, open Inventory and upload the purchase bill as a JPG, PNG or PDF. A phone photo is fine if the bill is flat, lit and in focus.
- Scan2Plate reads it. The image goes to the Scan2Plate backend, which runs optical character recognition and extracts the rows — item, quantity, rate.
- You check what it read. The parsed rows appear as an editable list before anything is saved. OCR on a creased thermal bill is not perfect, and a stock ledger built on an unchecked guess is worse than no ledger.
- Fix or fall back. If a row came out wrong, edit it. If the scan mostly failed, open the raw text and parse it again, or enter the bill manually — both are one click away rather than a dead end.
- Save to stock. Confirmed rows go into your inventory with the purchase attached, so a month later you can see what you paid and when.
What inventory tracking changes day to day
The point is not a perfect count. It is knowing, before service, that you are about to run out of something.
Low-stock items surface in the dashboard rather than at the moment a waiter tells the kitchen an order cannot be made. Purchases sit alongside sales, so a rise in what you spend is visible next to whether takings rose with it. And because bills are entered in seconds rather than minutes, the ledger stays current enough to be worth opening.
| Bill formats read | JPG, PNG, PDF |
|---|---|
| Entry methods | Bill scan with review, raw-text re-parse, or full manual entry |
| Tracked per item | Quantity in stock, purchase rate, supplier bill it came from |
| Alerts | Low-stock items shown in the dashboard |
| Where it runs | Admin dashboard in any browser |
| Price | ₹499 per month per restaurant, inventory included |
| Extra cost for OCR | None |
Who this suits, and who it does not
It suits you if you buy from local suppliers who hand over paper bills, and you have never got a stock register to survive past the second week. Restaurants like Old Monk Cafe in Darbhanga buy that way, and scanning a bill is the only version of stock-keeping that actually gets done during a service.
It suits you less if you need recipe-level costing — grams of paneer consumed per plate, deducted automatically as dishes sell. Scan2Plate tracks stock and purchases; it does not maintain per-dish recipes and deduct ingredients on sale. If you need that, say so before you buy rather than after.
Questions restaurant owners ask about inventory tracking
What if the OCR reads a quantity wrong?
You will see it before it is saved. Parsed rows are shown as an editable list, not written straight to stock, so a misread quantity is corrected in the same screen. If several rows are wrong you can re-parse the raw text or enter the bill manually instead.
Does it work on a handwritten bill?
Usually not reliably. Optical character recognition is built for printed text, and handwriting varies too much to read consistently. For handwritten bills use manual entry, which is still faster than a paper register because the item list is already there from previous purchases.
Does inventory cost extra on top of ₹499?
No. Inventory and bill scanning are part of the same ₹499 per month subscription as billing, QR ordering and reports. Scan2Plate does not gate features behind higher tiers, so there is no plan in which inventory is an add-on.
Can I see what I spent on a supplier last month?
Yes. Each scanned bill is stored with the items it contained, so purchases can be reviewed by period alongside sales for the same days. That is what makes a rising food cost visible while you can still act on it, rather than at the year end.
Related to inventory tracking
Stock is most useful read next to takings, which is what restaurant sales reporting covers. Inventory is one part of running the restaurant on one system, alongside billing. Full cost is on the pricing page — ₹499 a month with inventory included.
Book a free demo and bring one of your own supplier bills to scan.